3 min read
Pick a password manager for a small team
How a small business can stop sharing passwords in chat without buying a complicated program.
People reuse passwords because the alternative is a drawer of sticky notes. A password manager is the alternative that still fits a five-person company.
Choose one product the owner approves, and use it for work. A mix of personal notes apps means nobody can remove a password when someone leaves. The manager should support a shared vault for the few logins that truly are shared, such as a social account, and separate logins for email, banking, and payroll.
Turn on multi-factor authentication for the manager itself. Save the recovery codes in a place the owner can reach if the only person who knew them is out sick. A printed copy in a locked drawer is a reasonable small-business answer.
Do not put the main password in the same chat where you discuss invoices. Do not name a shared document passwords and leave it on the drive.
When a person joins, they get their own account in the manager on the first day. When they leave, that account is removed the same day, and any shared password they knew is changed. That last step is the one small teams skip, and it is the one that matters.